WhatsApp Appointment Booking for Dentists
Patients book cleanings, consultations and follow-ups on WhatsApp — 24/7, in their language. Reminders slash the empty-chair rate.
In a dental practice, chair time is the product — and it leaks in ways a general clinic rarely feels. A patient who forgets their six-month cleaning simply disappears until something hurts. Multi-visit work — a root canal, a crown fitting, an aligner review — depends on follow-ups that are easy to let slide. And a same-day cancellation on a long procedure is not a small gap; it is an expensive hole in the day that is hard to fill on short notice. Meanwhile the front desk burns hours ringing round to confirm tomorrow and to coax lapsed patients back.
Welqo takes the booking off the phone. Patients book cleanings, consultations and follow-ups on WhatsApp around the clock, and automatic reminders go out 24 hours and 2 hours before so fewer chairs sit empty. A patient messages, "I think I'm overdue for a cleaning" — the assistant checks the hygienist's calendar, books the slot, and reminds them the day before. For treatment in stages it books the next visit in the same chat, and if someone misses, an automatic win-back message offers them a fresh slot instead of leaving the gap to chance.
For recalls you can keep your patient list in Welqo — import your existing one — and send a broadcast to everyone due for a check-up, bringing them back without a single phone call. On longer procedures you can ask for a deposit that settles straight to your own account at 0% commission, so a last-minute drop-out no longer costs you the whole slot. The assistant handles scheduling and the questions you have set up; anything clinical goes to your team.
Why businesses choose Welqo
- No-show killer. Dental no-shows cost thousands monthly — reminders stop them.
- Per-dentist schedule. Chairs and doctors as separate calendars.
- Answers patient FAQs. Prep, pricing, insurance, directions — instantly.
- Safe escalation. Clinical questions hand off to your staff.
Go live the same day
- Sign up and add your services and hours
- Connect your WhatsApp number
- Customers book — you get the calendar
Frequently asked questions
Can it bring back patients due for their six-month recall?
Yes. You keep or import your patient list, then send a broadcast reminder to everyone due for a cleaning or check-up — recalls handled without ringing round. Separately, the automatic win-back message chases patients who booked and then missed, so lapsed patients are nudged from both directions.
How does it handle multi-visit treatments and follow-ups?
The assistant can book the next follow-up in the same WhatsApp conversation, so a root-canal review or crown fitting is scheduled before the patient leaves the chat. Each dentist and chair has its own calendar, and reminders go out before every visit to keep a course of treatment on track.
Can I take a deposit on longer procedures to protect the slot?
Yes, on the Front Desk plan. You can require a deposit when a patient books a longer appointment; it settles directly to your own account with 0% commission taken by Welqo. If they cancel late or miss, an automatic win-back message offers the freed slot to another patient.
Will the assistant answer clinical questions like whether it will hurt?
No. It answers logistics you have configured — preparation, your listed pricing, timings and directions — in the patient's language. Genuine clinical questions, or anything about a specific case or insurance claim, are handed to your staff. It never offers dental or medical advice.
How much does it cost?
Free to start — a shareable web booking page plus AI booking. Paid plans from ₹999 / $15 a month unlock unlimited AI WhatsApp booking and reminders, and the Front Desk plan (₹2,499 / $39) adds no-show recovery, deposits, waitlist backfill and broadcasts.
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