Class Scheduling for Tutors & Coaching Centres

Students and parents book demo classes and sessions on WhatsApp. Reminders keep attendance high; win-backs re-enrol lapsed students.

Coaching centres and private tutors run on WhatsApp already. Parents ask about batches, timings and fees there long before they ever visit. But an enquiry answered three hours later is a student lost to the tuition down the road, and once a batch is running you are fielding 'can she start Monday?' and 'is there space in the evening slot?' in the gaps between actual classes. Demo sessions get promised and forgotten, replies come in whichever language a parent happens to write in, and the students who quietly stop coming after a month are rarely chased before they enrol somewhere else.

Welqo sits on your centre's WhatsApp and turns that stream of messages into booked classes. A parent who writes 'Can my son sit a demo for the Class 9 maths batch this week?' is offered the batch's real openings, booked into a seat, and reminded the day before, with the AI holding each batch to its own capacity so it never oversells the room. Private one-to-one tuition books against the individual tutor's calendar, so a physics tutor's personal sessions and a maths batch never collide. After the demo the student is on your customer list, ready for a nudge to enrol rather than slipping through the cracks.

Fees are where centres lose the most, so you can sell a prepaid pack, a month or a term of classes, that counts down as sessions are booked, with the money settling into your own account and Welqo taking 0% commission. When a batch is filling for the new term, a single broadcast to the right parents fills seats, automatic win-back messages re-engage students who have drifted, and your weekly digest shows which batches and tutors are in demand.

Why businesses choose Welqo

Go live the same day

  1. Sign up and add your services and hours
  2. Connect your WhatsApp number
  3. Customers book — you get the calendar

Frequently asked questions

Can parents book a demo or trial class on WhatsApp?

Yes. A parent can request a demo straight from your centre's WhatsApp or a shareable web link, and the AI offers the real openings in that batch, books the seat, and sends a reminder before the class. The student is added to your customer list at the same time, so following up to enrol them is a simple nudge rather than a scramble through old chats.

Can I run fixed-size batches and one-to-one tuition together?

Yes. Each batch has its own capacity, so the AI stops booking once the seats are full and offers the next batch or a waitlist place. One-to-one tuition books against the individual tutor's own calendar. Batches and private sessions run side by side without ever double-booking a tutor or a room.

Can I take fees or sell a month of classes in advance?

On the Front Desk plan you can sell prepaid packs, for example a month or a term of classes, that a parent pays for once. Each session booked draws one class from the pack automatically, so you always know how many remain. The payment settles directly to your own account (UPI or Razorpay in India — international cards supported) with 0% commission taken by Welqo.

How does it help re-enrol students who have stopped coming?

Every student sits in your customer list, so you are not relying on scattered chats. Automatic win-back messages re-engage students whose packs have run down or who have gone quiet, and a broadcast to a chosen segment of parents can announce a new term or batch. It brings lapsed students back without you chasing each one by hand.

How much does it cost?

Free to start — a shareable web booking page plus AI booking. Paid plans from ₹999 / $15 a month unlock unlimited AI WhatsApp booking and reminders, and the Front Desk plan (₹2,499 / $39) adds no-show recovery, deposits, waitlist backfill and broadcasts.

Start free — most businesses go live the same day · Welqo home · Guides

Also for your business